Incident report template

In any workplace, incidents or accidents do occur at some moment. Our incident report template provides your employees with a streamlined process for reporting any incident that occurs. Use this template to ensure:

Incidents are reported in an efficient, structured and timely way
Managers are alerted to incidents in real-time
Insights are discovered quickly and your company becomes a safer place to work!

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Why use Pointerpro as an incident reporting tool?

Quick & easy

Fast data capture on tablets and smartphones, thanks to mobile-optimized templates.

Photo upload

Upload pictures of the incident for better understanding of what exactly happened.

Real-time reporting

Improve workplace security based on the insights derived from real-time reporting.

What is an incident report?

An incident report is a document that provides a detailed account of an unexpected or adverse event that occurred within an organization or a specific setting, such as a workplace, healthcare facility, or public space. The purpose of an incident report is to record relevant information about the incident, including the date, time, location, individuals involved, and a description of what transpired. It serves as an official record and is typically used for various purposes, such as legal documentation, insurance claims, internal investigations, and learning from the incident to prevent future occurrences. The report may include details about injuries, property damage, witness statements, actions taken in response to the incident, and any follow-up actions required. Incident reports vary depending on the nature of the incident and the specific requirements of the organization, but their overall aim is to provide an accurate and comprehensive account of the event for documentation and analysis.

The importance of incident reporting

Incident reports are important for businesses for several reasons:

Documentation: Incident reports serve as official documentation of an unexpected event or incident that occurred within the business. They provide a factual account of what transpired, including details such as the date, time, location, and individuals involved. This documentation is crucial for legal and compliance purposes, as well as for internal record-keeping.
Liability and Insurance: Incident reports are often used in legal proceedings or insurance claims. They help establish a timeline of events, identify parties involved, and provide evidence to support any claims or defenses. By accurately documenting incidents, businesses can protect themselves from potential liabilities and ensure proper insurance coverage.
Analysis and Prevention: Incident reports enable businesses to analyze the circumstances surrounding an incident and identify any underlying causes or patterns. This analysis helps in understanding potential risks, implementing corrective measures, and developing strategies to prevent similar incidents in the future. By learning from incidents, businesses can improve safety protocols, training programs, and operational procedures.
Compliance and Regulatory Requirements: Certain industries have specific compliance and regulatory requirements for incident reporting. By promptly and accurately documenting incidents, businesses can demonstrate compliance with these requirements. This helps maintain a positive reputation, avoid penalties, and build trust with regulatory authorities.
Employee Safety and Well-being: Incident reports play a crucial role in ensuring the safety and well-being of employees. By reporting and investigating incidents, businesses can take appropriate actions to address any hazards or risks, implement safety measures, and create a safer work environment for their employees.
Continuous Improvement: Incident reports provide valuable feedback for continuous improvement. They highlight areas where processes or procedures may need refinement, employee training may be necessary, or additional resources may be required. By addressing these areas, businesses can enhance their operations, minimize risks, and improve overall efficiency.

Overall, incident reports are vital tools for businesses to document, analyze, and learn from unexpected events. They help protect the business, its employees, and its stakeholders while driving continuous improvement and fostering a safe and secure environment.

Incident report checklist

An incident report typically includes the following information:

Basic Information: Date, time, and location of the incident.
Incident Details: A description of the incident, including what happened, who was involved, and any specific actions or events leading up to it.
Parties Involved: Names, contact information, and roles of individuals involved, such as employees, customers, or witnesses.
Injuries or Damage: If applicable, a description of any injuries sustained or damage caused as a result of the incident.
Witness Statements: Accounts provided by witnesses who observed the incident or have relevant information.
Immediate Actions Taken: Description of any immediate actions taken to address the incident, such as administering first aid, contacting emergency services, or securing the area.
Investigation Details: Information on any subsequent investigations conducted to gather additional facts, statements, or evidence related to the incident.
Follow-up Actions: Documentation of any follow-up actions taken, such as notifying management, implementing preventive measures, or providing additional training.
Signature and Date: Signature of the person filing the report, along with the date of completion.

It’s important to note that the specific details included in an incident report may vary depending on the nature of the incident and the requirements of the organization. The report should aim to provide a clear and objective account of the incident, ensuring that all relevant information is documented accurately for future reference, analysis, and decision-making.

What Pointerpro clients are saying

“We use Pointerpro for all types of surveys and assessments across our global business, and employees love its ease of use and flexible reporting.”

Jim McLean

Director at Alere

“I give the new report builder 5 stars for its easy of use. Anyone without coding experience can start creating automated personalized reports quickly.”

Nicolas Gounin

CFO & COO at Egg Science

“You guys have done a great job making this as easy to use as possible and still robust in functionality.”

Ryan Dicksinson

Account Director at Reed Talent Solutions

“It’s a great advantage to have formulas and the possibility for a really thorough analysis. There are hundreds of formulas, but the customer only sees the easy-to-read report. If you’re looking for something like that, it’s really nice to work with Pointerpro.”